How to Write Meeting Minutes Writing good meeting minutes can save time and money. Succinct minutes that capture the purpose of the meeting and its agreed outcomes are a record that can be referred back to How can the answer be improved? Taking good meeting minutes at a board meeting is an important and fulfilling role.
Board meeting minutes are more than a general accounting of board discussions; they serve as an official and legal record of the meeting of the Board of Directors. This guide on how to write meeting minutes was prepared by Wild Apricot to help the volunteers andor staff of small nonprofits and membership organizations who may be new to the task of taking and preparing minutes Written minutes are distributed to board members before each meeting for member's review.
Minutes for the previous meeting should be reviewed right away in the next meeting. Any changes should be amended to the minutes and a new version submitted before the next meeting where the new version is reviewed to be accepted.
Having board meeting minutes helps the board prove they acted in good faith and avoid personal liability for their actions. The third reason is for tax purposes. A corporation is a separate entity from the individual shareholders.